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This free ATS resume checker for administrative assistants compares your resume with the 20 keywords that appear most often in Administrative Assistant job posts, then checks your sections, formatting, contact details and bullet points. Paste a real job description in the tool for an exact match.
Administrative assistant, office administrator and executive assistant roles are filtered on office skills and tools: MS Office, Excel, scheduling, calendar management, travel arrangements, documentation, data entry and vendor coordination. Many companies hire for these roles in volume through job portals, so ATS screening is common. Recruiters look for the size of the office or team supported, accuracy, process improvements and the seniority of people you assisted.
Top 20 Administrative Assistant resume keywords
These are the skills and tools the checker looks for when you don't paste a job description. Add the ones you genuinely have to your Skills section and use them in bullet points.
- Office Administration
- Calendar Management
- Scheduling
- Documentation
- Data Entry
- Travel Coordination
- Vendor Management
- Record Keeping
- MIS
- Front Office
- Expense Management
- Meeting Coordination
- MS Office
- Excel
- Outlook
- Google Workspace
- PowerPoint
- Zoom
- Microsoft Teams
- Tally
Sections to include in an Administrative Assistant resume
Use standard headings so the ATS can map your information correctly. For administrative assistants, these sections matter most:
- Summary: State years of experience, office size or executives supported, and your strongest tools.
- Experience: Quantify people supported, meetings scheduled, vendors managed, costs saved and accuracy.
- Skills: List office software precisely, with Excel skills such as pivot tables and VLOOKUP.
- Certifications: MS Office Specialist (MOS) and typing speed certificates can help.
Common Administrative Assistant resume mistakes
- Only listing duties without scale or results.
- Writing "computer knowledge" instead of specific tools.
- No mention of executives or teams supported.
- Missing cost or process improvements.
- Typos in a role that depends on accuracy.
Sample Administrative Assistant resume bullet point
Managed calendars, travel and meetings for 3 senior directors, coordinating 40+ meetings a week.
Why it works: it starts with an action verb, names the tools a Administrative Assistant ATS search looks for, and ends with a measurable result. Rewrite your own bullets in the same shape — action + tool or skill + result. Find more examples on our Administrative Assistant keywords page.